Nonprofits are often perplexed about what software should be used to lay out a newsletter. Most people have the Microsoft Office Suite, so laying out a newsletter in Word or Publisher is where many people start, but unfortunately, those programs are not the best choices.
Many printers will tolerate files created in Microsoft programs, but they strongly prefer that you use one of three desktop publishing programs that are the industry standards:

• InDesign (Adobe)
• PageMaker (Adobe)
• Quark Xpress

These programs work well with the software that printers use to operate their printing equipment.
The only problem is that these programs are very expensive. Fortunately, the companies that make them offer nonprofits some financial assistance. If you can’t afford to spend several hundred dollars to purchase a license, consider these discount programs.
Adobe gives about a 50% discount to nonprofits through selected members of its educational resellers network. Tech Soup offers even better discounts, but has limited availability and you must specific criteria. Quark also offers nonprofit pricing.