One common way to keep track of newsletter editions is to use volume and issue numbers. The volume number refers to the set, and many people start a new set each year. So, if you started your newsletter in 2005, the newsletters published in 2005 would be Volume 1. Newsletters in 2006 would be Volume 2, and so on.

The issue number corresponds to each particular issue of your newsletter. For example, if you published five issues of your newsletter during your third year, you would label them Volume 3, Issue 1; Volume 3, Issue 2; Volume 3, Issue 3; Volume 3, Issue 4; and Volume 3, Issue 5. The first newsletter in the next year would be Volume 4, Issue 1.

You can also include a date on your newsletter such as the month or season (April 2005 or Spring 2005). Make sure that the date reflects the time when the newsletter will arrive in your readers’ mailboxes, not when you started working on it. You may be writing your newsletter in May, but if it won’t reach you reader until August, label it as the August issue.

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Nonprofit Newsletters Advisor, our free monthly newsletter to help you produce a great nonprofit newsletter.